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Raising your editing rates can feel uncomfortable. You don’t want to lose clients, you don’t want to sound pushy, and you definitely don’t want that awkward silence when you send your updated pricing. No one likes being ghosted!
But here’s the truth: Raising your rates is a normal, healthy part of running an editing business. The key is to approach it with clarity and professionalism. Let’s walk through how to do it without the awkwardness.
Table of Contents
1. Know When It’s Time
Some signs you’re ready to raise your rates:
- You’re consistently fully booked and turning clients away.
- Your skills and training have grown, but your rates haven’t caught up.
- You’ve been charging the same thing for years while your experience has increased.
- You’re not meeting your financial goals.
If one (or more) of these applies, it’s time.
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2. Decide How Much to Raise Your Editing Rates By
There’s no rule that says you have to double your rates overnight. Often, a modest but meaningful increase—5% to 20%—is enough to move you forward without shocking your clients.
Remember: Your rates should reflect your skills, your efficiency, and the value you bring.
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3. Communicate Clearly and Professionally
Here’s where most editors get nervous. But it doesn’t have to be complicated. A simple, polite email works perfectly:
“As of [effective date], my rates will be increasing to [new rate]. I truly value our work together and wanted to give you plenty of notice.”
That’s it. Short, clear, respectful.
Give existing clients notice (30–60 days is common) and always frame it as part of your professional growth.
4. Stand Firm
Not every client will be able to afford your new rates—and that’s okay. Some may say goodbye, but others will happily continue because they value your work.
Raising your rates helps you attract clients who see your expertise as an investment, not a bargain. Let’s face it; you spent way too much money on your editing training to treat this work as a hobby.
5. Make It Routine
The more you practice raising your rates, the less awkward it becomes. Many freelancers review their pricing once a year and adjust as needed. Make it part of your business routine rather than a once-in-a-blue-moon event.
Here’s a rate-raise email template you could tailor for your clients.
Raising Your Editing Rates Email Template
Subject line ideas:
Upcoming update to my rates
A quick note about my rates
Rate change effective [date]
Body:
Hi, [Client’s Name],
I wanted to let you know about a small update to my rates. As of [effective date], my rates for [service type] will be [new rate] per [hour/word/project].
This change reflects the experience and value I bring to each project, and it will allow me to continue providing high-quality work with the attention your projects deserve.
I’ve really enjoyed working with you on [specific project, if relevant], and I’d love to continue supporting your [books, business, content, etc.]. Please let me know if you’d like to discuss how this update may affect any upcoming work.
Thank you so much for your continued trust.
Kind regards,
[Your Name]
Variations of the Email Wording
For long-term or retainer clients:
“As of [date], my ongoing rate will increase to [new rate]. This adjustment ensures I can continue giving your projects the priority they deserve.”
For new clients only (keeping same rate for pre-existing ones for a period of time):
“My rates for new projects will be increasing as of [date]. Since we’ve worked together previously, I’m happy to honor my current rate for your next [specific number] projects.
If you want to soften further:
“I understand this may be an adjustment, so I wanted to give you plenty of notice.”
Conclusion
Raising your rates isn’t about being difficult or greedy; it’s about running a sustainable business. When you approach the change with clarity, kindness, and confidence, most clients will understand.
So don’t wait for “the perfect time.” Respect your skills, respect your time, and raise your rates when you’re ready.
For more editing business tips, check out my Business Planning Powerhouse course.
